Sunny Meadows Missoula County Water and Sewer District

Meeting Minutes

May 25th, 2023 06:00 PM at East Missoula Fire Department

Roll Call:  Paula Niccum, Cyndie Winchell, Dusty Deschamp, Michael Bushey, Meggan Quigley

Approval of Minutes:  Dusty made a motion to approve minutes posted on website, seconded by Michael, motion carried and minutes approved.

Financial Information:  Meggan read the April financial report from the county.  Dusty made a motion to approve, Paula seconded, motion carried and minutes approved.

Public Input: None.

Old Business:  Paula called Brown’s Septic and scheduled pumping out the septic tanks June 30.  Jeff Skelton has been contacted about mowing the lot and will do so prior to pumping the tanks.

System upgrade:  Digging started by Trenchless solutions.  There have been some system complications and some communication issues.  Meggan made a motion to schedule a special meeting with Amy Dietchler, the Great West engineer who is supervising the project to update us to address our concerns.  The motion carried and special meeting was approved. The meeting was tentatively scheduled for the following Tuesday, however Amy called Cyndie when the meeting was adjourning.  The board decided to stay and have the meeting on speaker with Amy, so no special meeting was needed.    

SMS repeater service:  Michael has researched and found an SMS repeater service that will allow all system users to be notified by text about all meetings and in case of system issues.  A letter with system information including the service will be mailed out with the next water bill.

Solar update:  Meggan contaced the vendors who gave us the bid for solar power for the system to thank them for the bid and let them know if was on hold for now.  

Meter installation:  All meters have been installed, all of them are now uniform and read in gallons. The board discussed transition to the new meters and Dusty made a motion to bill at the flat rate for the month of May so we can discuss the impact on our water rates.  Meggan seconded and the motion passed.  The letter to system users will highlight the flat rate for May. 

New Business:  Insurance renewal:  Dusty will review ouur old MAACO policy and statement of valuation for the system and report at the next meeting. 

Booster station lot mowing:  Meggan will mow and weed wack at the booster station.  The board plans to issue a bill credit for compensation.  

Update system operator contract:  Meggan will contact Andy to remind him about submitting an updated contract.

Fence bid:  The board held a vote via email to accept the bid for fencing of the well lot.  The issue is addressed in the Resolution for Draw #6. WRF and ARPA.

Generator bid:   The generator bid has been received, no further action will be taken until all high priority items of the  project are completed.

Bond Payment:  The bond payment will be due July 1, 2023 (is it really June 30?) and will be voted on at the next meeting.

Resolution 2023-2 ARPA Draw #5 WRF/SRF Dispersement:

A resolution to pay invoices to Great West Engineering, Ferguson Waterworks and Trenchless Solutions was discussed and motion to pay was made, seconded, carried and payment approved.

Adjournment:  Motion made to adjourn by Paula, seconded and carried and meeting adjourned.

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• District Website: http://www.sunnymeadowswater.com/
• Respectfully submitted by Paula Niccum