Sunny Meadows Missoula County Water and Sewer District
Meeting Minutes
May 28th, 2026 06:00 PM at East Missoula Fire Department
draft draft draft draft
Roll Call: Dusty Deschamps, Michael Bushey, Meggan Quigley, Cyndie Winchell, Paula Niccum
Approval of Minutes: Dusty made a motion to approve the minutes, Meggan seconded. The motion carried and minutes were approved.
Financial Information: The board is still waiting for most reports from the county. The board reviewed the reports from Robbie. Everyone is up to date with their bills. Robbie messaged Cyndie and Meggan 18 minutes before the meeting to say that the county had sent some of our financial reports. They look more like the financial reports they used to send. Meggan will look them over and let us know how much improvement has been made. They were from December 2025 through March of 2026. Robbie will go through all of them as well. Cyndie has set up a meeting with two county commissioners- to go over our issues with the financial statements. Cyndie, Meggan, hopefully Robbie and possibly Dusty will attend. The meeting is set for June 10 from 3-3:30 in the old Garlington, Lohn & Robinson Building.
Public Input: None.
Old Business: Cyndie called Amy from Great west to check on the status of the VFD’s for the well pumps. They are still waiting for pricing on the parts, they want to make sure that everything is compatible this time before they order any parts. As soon as they get the pricing on the correct parts they will submit the request for the emergency grant, she believes the grant will be approved.
We had alerts on the new telemetry a few days ago, it was due to a brief blip in the power. Both Daniel Fultz (IMEG) and Cyndie had acknowledges the alarms.
Booster tank replacement: Cyndie called Mickelson to see when the tank replacement would happen. They said that they were just informed that the tank was on the way and replacement is scheduled for June 16. Cyndie sent all of the booster information to Daniel and Dusty. Dusty thinks we are losing about 1/3 of the water pumped from the booster station.
The water line at one of the homes on the hill (Harmon house) had leaks and was replaced by Chris Rate. That repair could have an impact on the amount of water loss. The board will keep collecting data and see how we are doing after the line repair and the tank replacement. Robbie couldn’t read the meter because the radio had been removed from the house. Cyndie had the homeowner take a picture of the meter for her reading. If the radio cannot be found we can replace it, we have spares.
The sewer line video is on hold, the manhole cover has been repaired.
The person who Cyndie though might take over our website management may not be able to do so. We will keep looking for someone.
Ordinance, By-law and Policy review: The board discussed the volume of papers we need to edit and decided it would make sense to do it in smaller chunks. We agreed to do the Ordinances first, and then decide what document to work on next. Once we have documents ready we will notify system users via an insert in their bill, make the new documents available on the website and hardcopies available for those who want them.
New Business: The board reviewed the operator contract with IMEG for system operator services. Dusty had some questions about an hourly rate sheet that they use for different professional services. Our contract specifies that all work shall be performed at $130.00/hr. Cyndie asked Dusty to speak with Daniel Fultz and clarify the board’s position. Dusty asked the board to table the decision until he could speak with Daniel and clarify.
New Insurance quote: The board received a quote for renewing the insurance policy for the next fiscal year. The insurance covers us for liability, property damage, etc. The policy cost increased by $21.00. Dusty made a motion to accept the quote, Paula seconded, motion approved.
Completion of ARPA Grant: The board received final payment of $8601.45 of miscellaneous expenses and the project is complete.
Sewer and Booster station mowing: Jeff Skelton is hoping to be able to mow Friday. Cyndie said she would go up the booster station to let him in let him in and take her weed trimmer up when he mows.
Phillips 66 Drilling project: They are planning on drilling under the river and through our subdivision. We need to pay to have our water lines located. They have a utility easement that was granted before the subdivision was created. Cyndie called one of our system users, Steve Williams to ask who to contact for location services. He works as a line locater for the city of Missoula. He said that he could do it for water credits. He did a bunch of locating for us after contacting the engineers and looking at the plans for the project. The board agreed to 5 water credits.
Resolution 2026-02: Dusty made a motion to approve submitting ARPA Draw #21 for payment to Sunny Meadows Missoula County Water and Sewer District for miscellaneous expenditures paid for but not reimbursed in the amount of $8,601.35 and authorizes the District to submit any and all documentation required. Michael seconded, vote taken and motion passed.
Resolution 2026-3: Booster Property tree removal- Meggan and Jacob Quigley, residents of the District, performed necessary work (tree removal) on the Tank lot and Sewer lot so repairs could be performed easily and the property maintained. Dusty made a motion to provide a water credit in the amount of $120.00( one hundred and twenty dollars and zero cents) for Jacob and Meggan Quigley. Michael seconded, motion passed and payment approved.
Resolution 2026-4:
Resolution 2026-05:
dd, mq,passed
tom carrol resolution
steve williams
Adjournment:
- …
- District Website: http://www.sunnymeadowswater.com/
- Respectfully submitted by Paula Niccum
