Sunny Meadows

Minutes 2025-11-20
  

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by

Cyndie Winchell

Sunny Meadows Missoula County Water and Sewer District

Meeting Minutes

November 20th, 2025 06:00 PM at East Missoula Fire Department

Meeting moved to the 20th because of the Thanksgiving holiday.

Roll Call:  Cyndie Winchell, Meggan Quigley, Michael Bushey, Paula Niccum (on speaker phone).

Approval of Minutes:  Meggan made a motion to approve the minutes for October, Michael seconded.  Motion to approve minute passed and minutes approved.

Financial Information:  We have still not received current and correct financial reports from the county.  Cyndie is still trying to set up a meeting with Meggan and Dusty also attending.  Financial reports tabled until next meeting.

Robbie has submitted her reports but they are still unable to be reconciled.  The county needs to find someone who can put the reports from the new system into a readable and reconcilable format.

Public Input: None.

Old Business:  

  1.  Project Update: Amy wants to attend our December Meeting.  She has lined us up to apply for 3 new grants which require no matching funds.  The well pump problem has been diagnosed, it was electrical. 
  2. Telemetry bid- the bid for telemetry was approved.  Mike Neeley is going to  to install before the end of the year so we can use our grant money while it is still available.
  3. Rate increase discussion will begin in 2026.*
  4. ARPA compliance review is ongoing, it requires adding some specific language (to be provided by ARPA)  into our by-laws and/or ordinances.  This will also happen in 2026.*
  5. The Sewer system line video work and work to raise the manhole at 4400 Edgewood will be scheduled to take place spring of 2026.
  6. New Operator contract and SOW are in progress.  Tami came to discuss her role with the system and DEQ assessment of our system and remedy for coliform hits.
  7. The board is planning to do some meter reading to look for and address system alerts which could indicate high or low water use, leaks and/or faulty equipment.  There was a discussion of inspecting homes to determine whether all homes have the backflow preventers which are required and have expansion tanks where needed.
  8. Ordinance and By-Law updates will begin in 2026.*

*It is hoped that items #3, #4 and #8 will all be address at the same time sometime in early 2026.

Curb stop maintenance:  The board has tools available for homeowners to exercise their curb stops.  They can be accessed by contacting the system operator or a board member.  The board is looking for instructional video content on proper maintanance and also discussing a liability waiver.  Discussion is ongoing.

New Business:

  1. Removal of shed on the Well lot-  Dusty and Michael are working on coordinating a time to remove the shed while the ground is still firm at the lot.
  2. Missoula County still not providing monthly financial reports in a useful format.  The board will be in contact again with the county to set up a meeting with county personnel, Dusty, Meggan and Cyndie.  

  3. Resolutions:

    RESOLUTION 2025-08 Director Compensation-  The District has adopted by-laws providing compensation to directors for each month they have attended a meeting in the amount of $30.00 per meeting.  During fiscal year 2025 the various directors attended the number of meetings listed below:  Dusty 10 ($300.00), Paula 11 ($330.00), Meggan 10 ($300.00), Michael 11 ($330.00), and Cyndie 11 ($330.00). 

    A motion was made and seconded to compensate each director, the motion carried and payment was approved.

    RESOLUTION 2025-09 Donation to East Missoula Fire Department- The District holds its public meetings on the last Thursday of each month unless a holiday requires moving it to the third Thursday or an acceptable alternate date.  Dates and times are provided to all members via website and SMS messaging. The East Missoula Fire Department makes their public meeting room available to the board and to any members of the community who want to attend.  They are also flexible in allowing extra meetings if needed.  As it would be costly to use another location to meet, the board finds it appropriate to make a donation to East Missoula Fire Station in the amount of $350.00.

    A motion was made and seconded to donate $350.00 to the Fire District.  The motion carried and donation payment was approved.

    Bond Payments are coming due in December and since our meeting has been moved to December 17 we should be able to personally approve them in time for payment by the end of the year.  The older of our two bonds will be paid in full after this last payment. 

    Meggan proposed that we go to auto survey to track attendance for board of directors making it easier to tally at the end of the year.

Adjournment:

A motion to adjourn was made and seconded.  Motion carried and meeting adjourned.

  • …
  • District Website: http://www.sunnymeadowswater.com/
  • Respectfully submitted by Paula Niccum