Sunny Meadows Missoula County Water and Sewer District
Meeting Minutes
March 28th, 2024 06:00 PM at East Missoula Fire Department
Roll Call: Cyndie Winchel, Meggan Quigley, Michael Bushey, Dusty Deschamps
Julissa Bencia Hensel, our current bookkeeper and Brennan Buhl, our new bookkeeper met with the board to discuss Brennan’s training with Julissa and to meet with board members. This portion of the meeting was moved to the top of the agenda so that Brennan and Julissa did not need to stay through the rest of the meeting.
Approval of Minutes: Meggan made a motion to aproved the minutes as posted on the website, Dusty seconded and motion carried, minutes approved.
Financial Information: Meggan read the February financial report from the county, there were a lot of mistakes made by the county that will be corrected. Dusty made a motion to approve, Cyndie seconded, motion carried and financials for February were approved.
Public Input: None.
Old Business:
- Amy Deitchler, our Engineer from Great West came to the meeting to talk about the project. Great West requested an additional $10,000.00 for extra work that was provided, much of it to do with contractor management. Dusty made a motion to approve, Michael seconded, motion carried and payment was approved.
- Last punch list items to be completed by Trenchless are the trim on the building and the new heater, they are done.
- Remaining on the project- The excavator will be putting a culvert at the well house lot, filling in the low spot, and putting a slab in front of the well house door and a slab at the booster station for a generator. Paulson electric is still looking for an alternative source to diesel for the backup generator. We are seeking bids for a gas line to the generator as well as exploring solar.
- Amy is still looking for a mapping service to map out all of the water lines in our system.
- Cyndie and Michael spoke to the County about our ordinances water line discoveries. He recommended making no changes to the ordinances.
New Business:
- Board met with Brennan and Julissa at the beginning of the meeting as noted. Board members are still working on final draft of SOW document for all contracted postitions.
- Cyndie is composing a letter to all users addressing discoveries the board has made regarding water connections in the system that need to be corrected. It will be circulated and discussed by the board before being sent out to all system users.
- Ferguson invoiced us for software services billed before we had all of our meters installed and were able to train, test and use the software. Cyndie will follow up with them.
- The District verified the existing 2” meters in service were calibrated correctly. Two additional 2” meters that were purchased were calibrated incorrectly, they have been recalibrated and now function properly.
- Andy Mefford, our Water System Operator will be attending the next meeting.
Adjournment: Motion to adjourn was made and seconded, motion carried and meeting adjourned.
Meeting minutes transcribed by Paula Niccum from notes taken by Cyndie Winchel.
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- District Website: http://www.sunnymeadowswater.com/
- Respectfully submitted by Paula Niccum
