Sunny Meadows Missoula County Water and Sewer District Minutes
Board of Director’s Meeting, Bonner School Library
September 4, 2008
Board Members Present: Tom Walter, Mike Huber, Cyndie Winchell & Mike Lilley.
Also Attending: Craig Progeza, water specialist, Josh Patterson, Owner Patterson Engineering, Adam
Pummel, Patterson employee/Project Specialist, Paula Niccum, homeowner, and Joan Kuehn, District
Secretary
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 7:00 P.M.
2. To prioritize Craig’s time, items involving him were moved forward on the agenda:
a. New business…Engineering (1) & Possible Project Additions (2), Project Schedule,
(3) & Draws (4) along with Old Business…(2) Meter Replacement
i. PROJECT SCHEDULE: Work shut down August 25th and stopped the contract. The
foundation and piping are ready.
ii. A tentative tank delivery date was set Sept. 22. Steel prices are rising. The district is
fortunate to hold the current price.
iii. Site access with a glass-lined tank may prove problematic in winter conditions.
iv. The tank will take approximately four weeks to erect and an additional week to test.
1. Following a complaint from a homeowner;
2. L.S. Jensen will repair asphalt near the Burns home at their expense.
v. PROJECT ADDITION: Additional work to install ~900 feet of pipe, remove and
replace a valve hydrant, repair a blow-off hydrant, and contribute to pavement costs was
presented. The total cost was estimated at $37,148.
1. Options were discussed and the board elected to approve only the pipe
installation.
2. Since Patterson is already bonded and insured and under contract, there are
cost savings to do the work now.
3. Josh suggested the “best bang for the buck” would be to complete the
pipeline. Craig agreed. Most snags in the project would have been
encountered by now and the District chose to afford the approximately
$32,000 addition. There was a lengthy discussion about affordability and
DEQ approval.
4. Cyndie moved/Tom seconded, and a motion to approve the additional
project piping as a health and safety priority was unanimously approved.
5. FINANCIALS.
a. Craig will issue a change order immediately.
b. A check is in the mail to pay Patterson for completed work.
c. The Dorcey and Whitney Bond Council bill was budgeted at $6000
yet unexpectedly billed at $7500.
vi. METER REPLACEMENT: 19 meters total, in 17 residences, must be correctly
installed. 14 are finished.
vii. The Army Corps of engineers started drilling the new well. OSHA issues will be
addressed with Patterson sharing safety equipment.
3. Approval of Minutes, Cyndie moved, Mike H. seconded*** and the minutes from August 7,
2008 were unanimously approved.
4. Financial Report (through the end of July): Cyndie presented a comprehensive report that the
secretary failed to obtain a copy of, so a complete report will be submitted for two months in October.
a. Total assets $42,153.51
b. Revenue: 7 deposits were made.
c. Expenses: $ 6431.62
d. All but one water bill was within 30 days.
e. At least two homes had wiring repairs on meters.
f. A budget shortfall of $2200 exists, probably due to rain as compared to last year totals.
Tom expected a higher bill and his system will be checked.
Mike H. moved / Tom seconded *** and the financial report was accepted unanimously.
5. Old Business EPA Well Status: The old well is now permanently out of service. The new well
will be fully operating September 15-20. Craig will send a letter to Mike L. when the second 80-foot
well is done. Cyndie inquired about a light. Craig explained the new wells will alternate use and an
automatic phone will dial if there is ever a problem. Questions about water pressure were discussed.
Colors for the small metal building booster station will be decided soon.
6. Public Input
Craig presented change orders.
7. New Business
A project schedule was available in a chart format.
TSEP and SRF draw money will come in September.
Resolution 2008-17 to pay Freers $115 for meter costs and Resolution 2008-18, to pay Walts
$413.43 was moved by Cyndie/ seconded by Mike H. and unanimously passed.
8. Near 9:00, Mike L. moved/ Tom seconded***, and the meeting unanimously adjourned.
*** Vote taken
District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
Respectfully submitted by Joan Kuehn, September 8, 2008.
