Sunny Meadows Missoula County Water and Sewer District February Meeting
February 1st, 2007
Bonner School
7:00 PM
The meeting came to order at 7 PM.
Bill Engelstad moved, and Cyndie Winchell seconded, that we approve minutes from the last meeting.
All voted in favor, and the minutes were approved.
Financial information was presented by Cyndie Winchell.
Public Input – Cyndie questioned who and if someone purchased hookup rights from anyone. Mike
Lilley said no. As indicated in previous meeting, there are no hookup rights available. Anyone wanting
to purchase any rights would have to purchase them from someone in the subdivision currently owning
them.
Old Business
Mike Lilley questioned everyone on the board if we should take the money currently in the bank under
the Sunny Meadows Name and place it with the County to manage. It was agreed to move it to the
county and leave approximately $300.00 in the Three Rivers Bank under the HOA. See Resolution
2007-01.
New Business
We discussed the legal ramification of not continuing the HOA. It was recommended that the HOA continue in existence, as that is the only way to maintain covenants in the HOA.
Brian, our water operator, has requested a raise of $8.00 per hour for services over and above the normal duties in his contract. The board discussed the impact of this on the budget, which is expected to be minimal, and agreed that he was doing a fine job and deserved the raise.
The board has formed a contract committee to investigate getting both Brian and Josie under contract to the District instead of the HOA. See Resolution 2007-02.
The board authorized the contract committee to begin proceedings to search for a grant administrator per state funding agency guidelines. See Resolution 2007-03.
The board discussed initial steps towards holding the bond election we will be required to hold. It was agreed that we needed more information from our Bond Counsel, as well as the county election officials, before any steps could be taken in this area.
We discussed the meter purchase/reimbursement program. It was explained that our upgrade project will require that all homes in the district use the new meters (like the ones most of the district has recently upgraded to). There are 20 homes which still have old meters. As part of the project, those meters will need to be replaced, at the District’s expense. If we fail to replace all 20 remaining meters as part of the project, our project will not be eligible for $100,000 of grant funding we applied for. In order to be fair to the other homeowners, we are planning to offer to purchase the meters from the other 53 connections,with the intent of the District owning all of the meters. This would result in the District being responsible for repair/replacement of any meter it owned, if there were meter problems. It was agreed that Mike Lilley would write a draft of a meter purchase/replacement program guidelines, and letter to the homeowners, for the next meeting. The board will review those items at that time.
