Sunny Meadows Missoula County Water and Sewer District
Meeting Minutes
July 23rd, 2026 06:00 PM at East Missoula Fire Department
Roll Call: Cyndie Winchell, Meggan Quigley, Michael Bushey, Dusty Deschamps, Paula Niccum. Michael Harrison also came to the meeting.
New Business: Daniel Fultz from IMEG, our water system operators came to discuss the pipeline drilling project, Testing and deadlines and general system operation. We had him go first ahead of the usual business so he would not have to stay for the rest of the meeting.
We received a violation notice for missing the deadline on the Consumer Confidence Report (CCR). They use RD Labs water testing service to test our water samples. RD Labs has worked for previous water operators and have not always been on time with the reports. Daniel spoke with them and he believes the situation is resolved. He received the CCR this morning, and wanted to us to let him know when the report would be sent out. Cyndie will let him know. Meggan asked Daniel about the deadlines for the report and whether we could send it out earlier, possibly January. Daniel thinks it can be done then, way before the deadline June 30. Daniel has a reminder in his calendar to start on it in January. We asked about having the county test our water but they will not generate the CCR and do not provide some of the other services we need. Nitrites, Lead & Copper sampling due in the future. Daniel said IMEG would be willing to call the night before and remind residents who are taking a sample that it needs to be the first water drawn from the tap in the morning. We will get him a contact list of sample takers.
Cyndie is getting some correspondence that should be also going to IMEG. Addresses will be updated with DEQ.
IMEG is evaluating the effect of the service line repair and booster station pressure tank replacement will continue. Daniel has received some of the related meter readings and would like to improve the way the information is shared. Daniel was given Robbie’s contact information so they can discuss the best way to share meter reading information. IMEG will continue to monitor the situation. There may still be another leak in the a line at a home served by the booster station causing water loss.
Daniel is concerned about the pump situation in the well house. He thinks the sooner we can get the pump VFD’s, the better. Cyndie has contacted Amy twice, she is still be working on it., Her supplier says he is almost done with the equipment packet. Daniel is going to call to Amy for us.
All of the hydrants have been flushed. One had just a little bit of rust but is fine.
Daniel suggested getting a planning grant for possible upgrading to the community sewer system.
Daniel mentioned that the subject of utility locates came up because of the Phillips 66 drilling project. He said he thought we should consider getting into the 811 notification system. We can get set up to receive notifications when utility locates happen at no cost. There is a small fee per ticket and a good idea to have a record keeping system. Dusty made a motion to sign up the district with the 811 system, Cyndie seconded, motion approved. Daniel will get the information for us before we sign up.
Cyndie told Daniel about a residence in the District that has a tee-d line with both lenes metered, but recently one of the meters has been reading in negative numbers. It is a potential source of contamination and a DEQ violation. Cyndie spoke with him about installing a meter pit a year ago. She is going to get a bid from someone first so she can tell him what is could cost.
There was a discussion about backflow preventers on all supply lines and whether the recently installed improvements on the hill and the hydrants in the system have backflow prevention devices. This will be added to the project list.
Approval of Minutes: Dusty made a motion to approve the minutes, Michael seconded, minutes approved.
Financial Information: Meggan was able to log in to Workday. She is in communication with IT because there are some problems with authentication and her password. She has a one on one Workday training session scheduled with Britney on Monday to go through how to populate our reports. She does feel like progress is being made but there are no reports to read this month.
We do have the profit and loss info from Robbie, she sent it about 24 hours before the meeting and not everyone has had the time to look at it. We are going to ask if we can get it by Monday of meeting week. Meggan will ask her. Nothing looked unusual this month.
Public Input: Michael Harrison volunteered his help with diagnosing the well house pump. We let him know we are working with Great West and it is their problem to fix.
Old Business:
Notice from DEQ: Discussed with Daniel Fultz as recorded above.
Board reallocation of duties: Cyndie wondered if she should take her name off of the Docusign, Paula asked her not to. Paula offered to help with paperwork, correspondence, writing agendas, running the meetings and then recording and transcribing them for the county and the website. She is going to start on the ordinances so we can discuss updates together at a later date. Dusty offered to start on ordinances as well.
Website Manager SOT received from Mike Lilley: Paula emailed Mike Lilley to ask for a scope of work/job description that we can use for potential new website managers. It will be shared in the Sunny Meadows Google Drive.
VFD’s for well house pumps: Discussed with Daniel Fultz as recorded above.
DNRC Notice of Grant Termination: We received a Notice of Grant Termination from the DEQ on completion of our earliest grant. It was correctly addressed to Sunny Meadows Missoula County Water and Sewer District. That was the only place that we were mentioned correctly, they kept referring to us as the Town of Missoula. Cyndie responded by noting the errors, requesting a correct notice and offering her contact information case there were questions. The board read the notice, Dusty said he did not think it was a big problem. We would like to have a correct document for our files, and hope we get a response. Paula will follow up if we do not.
Booster Station pressure tank replacement, service line replacement, related meter readings and power bill: Discussed with Daniel Fultz as recorded above.
Ordinance review: Discussed under board reallocation of duties as recorded above.
Curb stop key replacement: Michael Harrison was going to weld a curb stop key, but decided it would be better to purchase one. He and Cyndie set a time on Friday 7.24 to go and purchase a curb stop key with the credit card.
Booster Station lock replacement: Cyndie has contacted our locksmith to get another lock with a longer shackle for the booster station. He is really busy right now but we are added to his list and it will get done.
Weeds were trimmed at the booster station by the board members (July 8?)
Curb stop map- Steve Williams recommended that we have our engineer make us a curb stop map for the system.
New Business: Daniel Fultz from IMEG to meet with board as recorded above.
Meggan wanted to notify/remind everyone that anything that gets posted in the sunnymeadowswater@gmail.com Google drive only appears in the google drive of the individual poster unless that item gets shared with the members of the board. The next time we have a short meeting we can look at how this is done for those who do not know. Meggan emailed screenshots with instructions to all members.
Adjournment: Dusty moved to adjourn, Meggan seconded, motion assed and meeting adjourned.
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- District Website: http://www.sunnymeadowswater.com/
- Respectfully submitted by Paula Niccum
