Sunny Meadows Missoula County Water and Sewer District

Meeting Minutes

June 22nd, 2023 06:00 PM at East Missoula Fire Department

Roll Call:  Michael Bushey, Cyndie Winchell, Dusty Deschamps, Meggn Quigley, Paula Niccum

Approval of Minutes:  Dusty made a motion to approve the minutes posted on the website, Michael seconded, motion carried and minutes approved.

Financial Information:  Meggan read the Financial report frm the county for May.  Paula made a motion to approve the report, Dusty seconded, motion carried and financials for May approved. 

Public Input: None.

Old Business:   

System Upgrade:  

We are waiting on Northwestern energy to movoe electrical service at the well lot building. 

We are looking for more bids for a backup generator in the event there that there are funds remaining after the the higher priority projects are complete. 

Meters are installed but some touch pads for the meters need to be replaced.  A letter will be going out with more information to follow.  Our meters can be read with our existing reader until the new meter’s touchpads and radios are operational. 

The septic system lot has been mowed.  Brown’s Septic is scheduled to pump out the tanks on June 30. 

New Business: 

Insurance renewal:  The insurance policy proposal had been reviewed, some items adjusted and cost reduced by 600.00. 

PCI contract update:  The board received the contract for PCI and will review it so it canbe discussed at the next meeting. 

Bookkeeper Contract update:  The board recognizes that the system upgrade is going to require additional work to change over to the new meters and software system.  Dusty made a motion to compensate Julissa for additional hours at her hourly rate.  The board will review additional hours and approve payment as needed.  Meggan will review and update the language in her contract.

Budget for 2024:  The board will go over the budget after the year end report is received from the county. 

Resolution 2023-3  Booster station maintenance water credit.  A motion was made by Paula and seconded by Michael to issue a $60.00 water credit to Meggan for mowing and weed trimming the booster station lot.  Motion carried, resolution passed.

Resolution 2023-4   Well house lawn maintenance.  A motion to issue a Water credit to Tom Carroll for mowing and trimming the well lot for the summer. Currently he receives $200. Dusty made a motion to increase the amount to $300. Paula second, motion carried & resolution passed.

Resolution, 2023–5   A motion to issue a Water credit for $60.00 to Gary Winchell for removing sewage system alarm for repairs and replacing alarm after repairs completed.  Motion made by Dusty seconded by Michael, motion carried resolution passed.

Resolution 2023-06 SRF/WRF 23522 Bond payment.  A motion to make payment on our existing bond was by Dusty, seconded by Paula, motion carried & resolution passed.

Resolution 2023-07 SRF/WRF 09128 Bond Payment.  A motion to make payment on our bond was made by Dusty, seconded by Meggan, motion carried and resolution passed.

Resolution 2023-8 ARPA Draw.  A motion to make payment #2 to Trenchless Solutions for excavation services on the system improvement project was made by Dusty, seconded by Paula, motion carried and payment approves.

Overflow Vault repair bid.  Dusty is meeting Josh Patterson on another project and he will ask about repairing the booster station overflow vault drain as well.

SMS issues.  Michael will look into issues with using the new SMS repeater service for texting system users and address them.

Website management discussion.  The board discussed hiring a dedicated website manager.  Some pages are outdated and inaccurate.  Michael will look into it.

Adjournment.  A motion to adjourn was made by Meggan, seconded by Paula, motion carried and meeting adjourned.

 

• …
• District Website: http://www.sunnymeadowswater.com/
• Respectfully submitted by Paula Niccum