Sunny Meadows Missoula County Water and Sewer District
Meeting Minutes
June 6. 2018 6:00 pm, East Missoula Fire Station
Roll Call:
Cyndie Winchell, Paula Niccum. Adam Pummill also in attendance.
Minutes: A vote on approval of minutes was tabled until the next meeting due to lack of a quorum.
Financials: A vote on approval of financials was tabled until the next meeting due to lack of a quorum.
Public Input: Adam suggested that it might be a good idea to spray the sewer lot once a season. He has a pull behind sprayer that he will lend to the district. Ray Powell has been working with his grandson to keep the sewer lot mowed and has a vehicle that could tow the sprayer. The board is working on the details of this idea.
Old Business:
1. Meeting signs have been updated.
2. Future leak detection- this has been put on hold until a new system operator has been found and contracted to work for us. Refer to item 1 of New Business for more details.
3. Insurance renewal- We are waiting for response on our renewal request with MACo/JPIA Montana Association of Counties.
4. The sign on the sewer field that was destroyed has been replaced and reinforced. Unknown whether it was vandalism or wind that destroyed the sign.
5. Sewer lot mowing completed.
6. Meter and remote purchase- Adam completed the repair on Cook residence meter. Account for purchasing additional meters is re-established and we should be able to purchase them whenever we need them.
7. Research on installing test sampling taps as recommended by DEQ- Barb has received some paperwork from DEQ, will be discussed at next meeting.
8. Notice requirement for when meter reader is unavailable determined to be a non-issue.
9. Results of Nash snaking out the drain near the booster tank house- More discussion of results and where to go from here when new system operator is hired. See item 1 under New Business.
New Business:
1. Brian Hensel has tendered his resignation to the board. The board is studying options and has received one proposal from PCI. They were recommended by both the labs that do our water testing and the DEQ.
2. Board of Directors is considering re-structuring with different people performing different roles.
3. Due to chlorination needed during high river levels, it was determined that a blow off line to service the well house needed to be installed. The work has been completed.
4. Bond payment- Barb and Dusty voted before the meeting via e-mail so that we could pay our bond on time. Cyndie will execute payment of the bond.
5. Mike Lilley notified us that we are approaching expiration of our contract with GoDaddy as our website host. He has a recommended replacement host in mind. The basic fee is $12.00/month. He will renew for us and we will reimburse him upon receipt of claim.
6. Discussion of change of July 4 meeting date to July 11. It was agreed to move the date of the July 4 meeting to Wednesday of the following week. Cyndie requested use of the fire station and it is arranged.
7. Adam requested that we revisit the discussion about hiring someone to do a monthly check up on the sewer lot system. It will be determined after we decide on a new system operator.
8. Adam requested information about remaining connections on the system and the possibility of hookup. Board will investigate.
Adjournment: Paula moved and Cyndie seconded, meeting adjourned.
Minutes respectfully submitted by Paula Niccum
