Sunny Meadows Missoula County Water and Sewer District Minutes
Board of Director’s Meeting, Our Savior’s Lutheran Church, Bonner
July 3, 2008
Board Members Present: Mike Huber, Bill Engelstad, Cyndie Winchell & Mike Lilley.
Also Attending: Craig Progeza, water specialist, and secretary, Joan Kuehn
1. Roll Call
a. President, Mike Lilley called the meeting to order at 7:04 P.M.
2. To prioritize Craig’s time, items involving him were moved forward on the agenda:
a. New business…Engineering (1) & Project Schedule (2)
i. Craig helped conduct a contractor’s pre-construction meeting June 19th. It went well.
Insurance bonding was straightened out yesterday.
ii. Craig brought 5 spiral-bound 3” thick project books. Joan signed as witness to Mike
Lilley’s five signatures.
iii. The project will begin Monday, July 7, 2008!
1. Ben Schendle will oversee as the equipment moves into place and work
proceeds. He is from Great West Engineering.
2. A steel tank order has an unscheduled delivery date. If it is late, it MAY
stall the 90 day project timeline with no one being at fault, just
circumstances beyond anyone’s control.
iv. Three contract copies were handed off to Mike Lilley for signatures.
v. The contractor will start with signed contract copies.
vi. Craig returned original bids in 11”x14” envelopes.
b. Old Business…EPA Well Status (1) & Meter Replacement (2)
i. Well construction expenses were arranged through Sunny Meadows rather than the
EPA, but are then reimbursed. An amendment to the engineering contract permits
this. To fund the second well, the same plan is in place.
ii. Craig will submit his last bills to Mike L.
iii. A draw down from TSEP for our bills next month will enhance the district’s finances.
iv. Kurt, from the army corps of engineers, will be held accountable for cleaning a dirt
pile left from the process of putting in the new well.
v. The new well seems fine. It is hoped the second will be completed much faster.
vi. A relay switch in the well house was adjusted and then the system worked fine after
prior glitches and resetting issues.
vii. Craig mentioned the two contractors will overlap. Susan Ames did the electrical
engineering for the project, and she has been in contact with Patterson.
viii. Seventen homes need new meters. Cyndie will inform homeowners with Mike H.
willing to assist telling his nearest neighbors.
ix. New meters will be tested using a reader in the well house. Craig assured that the
reading off the old meter will be taken.
x. Currently, two homes read meters indoors.
1. Craig departed.
3. Approval of Minutes, Mike H. moved, Cyndie seconded*** and the minutes from June 5th, 2008
were unanimously approved.
4. Financial Report (through the end of May): Cyndie
a. The present total balance cash assets = $45,397.72
b. There were 11 deposits and a TSEP draw for $6,784.21 this month. (96% of the budget
has been spent with one month to go.
c. Revenue
i. $ 96,594.44 YTD Total revenue
ii. Revenue vs. Actual expenses were reviewed. Revenue included:
iii. $ 6,784.21 Treasure State Endowment Program (TSEP)
iv. $ 5,329.78 Metered water sales
v. $ 505.32 Sewer charges
vi. $ 81.15 Investment earnings
vii. $ 12,700.46 Total revenue
d. Expenses: $ 6,658.03
i. $ 23.99 Office Supplies 18%
ii. $ 124.00 Postage 130%
iii. $ 493 AD/Legal Publications 246%
iv. $ 154.20 heat/light/water / 83%
v. 10.41 sewer / 87%
vi. 39.44 phone / 82%
vii. 215.00 audit / 56%
viii. 450.00 contracted services / 93%
ix. 100.00 Consultants 100%
x. 5,047.99 architect/engineering
xi. Mike H. moved / Bill seconded *** and the financial report was accepted
unanimously.
5. Public Input
Mike H inquired about EPA billing and Mike L replied that bills were paid in a few days with
direct deposit to another account which seemed rapid.
6. Old Business
a. EPA Well Status
xii. Resolution 2008-12 amended the contract with Great West. Great West vivdly lost
money on the last well. The loss cannot be recovered with this contract.
xiii. Mike will sign only when all of the paperwork is in order.
xiv. Bill moved/Mike H seconded *** and all voted to proceed.
xv. Neighbor, Dusty Deschamps, reported to Mike L that a court case forced someone to
abandon a well in a water district near Helena due to the safety risk. Sunny Meadows
will now assume responsibility for water quality to the district and will prevent others
from drilling wells in the future.
b. Meter Replacement……….covered earlier
c. Water Use Ordinanace #1-2008 Second Reading, read by Cyndie Winchell
d. Water Rate Ordinance #2-2008 Second Reading, read by Mike H.
e. Transfer Agreements
i. Seven families have not turned in the water meter transfer agreement mailed to them.
ii. Mike L. signed one agreement for Darrah Job that was received recently.
7. New Business
a. Engineering & Project schedule above
b. Draw
iii. Resolution 2008-11
iv. Bill moved/Mike H. seconded***, and all voted yeah to another TSEP draw.
c. Board Compensation
v. If the budget remains in the black, board members are entitled to a token amount of
compensation ($10 per meeting). Each signed acceptance based on attendance.
d. Budget
vi. Mike presented a proposed budget with estimates for next year.
vii. There was discussion and a decision to increase the bookkeeper’s wage to $23/hour
and $115 meter reading fee. Cyndie moved/Bill seconded *** all voted yes.
viii. A decision was made to monitor Brian’s wage through the end of his 2-year contract.
ix. Our revenue cannot and will not exceed expectations of income. The budget had
increases in insurance, power bills, and general cost-of-living amounts.
x. Bill moved/Mike H. seconded *** and Resolution 2008-13 was unanimously passed.
e. Freer Transfer
xi. The Freer family will be issued a check for the transfer reimbursement since a renter is
in the home.
f. Carroll Compensation
i. Mike H. will talk to Tom Carroll to ensure he is still comfortable mowing for the
district.
ii. The board wanted him thanked for a wonderful job!
g. Contractor Compensation
i. Discussed under d.iii.
h. The community septic system was pumped in 2007 and is due again in 2009. It should be
allowed in the budget next summer.
8. Adjournment
At 9:05 PM, Bill moved/Mike H. seconded***, and the meeting unanimously adjourned.
9. The next meeting will also be held at Our Savior’s Lutheran Church, August 7, 2008
*** Vote taken
10. District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
11. Respectfully submitted by Joan Kuehn, July 4, 2008.
