Sunny Meadows Missoula County Water and Sewer District Minutes
Board of Director’s Meeting, Bonner Elementary School Library
April 3, 2008
Board Members Present: Mike Lilley, Mike Huber, Tom Walter, & Cyndie Winchell.
Also Attending: Craig Pozega, engineer, and secretary, Joan Kuehn
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 7:00 P.M.
2. Approval of Minutes
a. Cyndie moved, Mike H. seconded*** and the minutes from March 6th, 2008 were
unanimously approved.
3. To maximize the use of Craig’s time, discussion about PROJECT BIDS was first:
a. A 3-page handout was distributed.
b. Two contractors bid on the Sunny Meadows Project with Craig’s estimate, Patterson
Enterprises and Dick Anderson Construction totals compared in columns. The board has
60 days to accept or reject the bids.
i. Schedule A glass-lined storage Patterson $469,455 D. Anderson $543,500
ii. B epoxy-coated $429,695 $504,500
iii. C welded steel 0000 0000
c. The Patterson bid had a mistake regarding the amount to be charged for installing meters.
A letter followed to explain the error.
d. There was lengthy discussion about the legality issues/risks of accepting the Patterson bid
as the lower offer, which it would be, without the error. If re-advertised, a cost of $7000
would seem prohibitive to board members, so Mike L. was designated to follow up with
legal council for advise.
e. The funding agencies must also approve the bid.
f. The board discussed typical contingency funding plans are 9% of a budget total. Craig
feels, “pretty confident” the entire project can be completed within the budget even
installing a glass-lined tank, which has far easier maintenance requirements (cleaning
rather than emptying, drying, and going without water/shutting down for 7-10 days).Anna
Miller at DNRC has assured there is the fall-back emergency option of increasing the loan
to the district.
g. Patterson has recently been awarded many Missoula contracts and has a good reputation.
Dick Anderson is a large firm based in Helena.
4. Old Business
a. EPA Well Status
i. The EPA will drill a new well beginning Monday.
ii. A stake is in the ground marking the location.
iii. Three different agreements were secured to accomplish the drilling.
iv. The former well was an open-hole, economical version, but the new one will have
screening specifically designed for nearby soil and will be a much higher quality
well, which seems a great bonus!
v. The DEQ was extremely helpful and fast with processing the district’s well
approval. If the aquifer ends up 30 feet below ground level, it would be perfect.
Currently it is 36 feet, but at less than 25 feet, on-going chlorination would be
required.
b. Meter Replacement
i. A letter is ready and will be mailed to homeowners soon.
5. Financial Information (as of the end of February)
a. Cyndie reported.
b. All payments are current to 60 days.
c. The present total balance cash assets = $61,118.54
d. Revenue
i. $ 11,269.33 Total revenue
e. Expenses: Accounts Payable = $10,737.93
i. $ 75.00 operating supplies 122%
ii. $ 139..14 heat/light/water / 69%
iii. 10.10 sewer / 61%
iv. 39.44 phone / 60%
v. 185.00 audit / 41%
vi. 450.00 contracted services / 72%
vii. 1427,25 architect/engineering
viii. 48.00 water systems / 4%
ix. 8,164.00 construction / engineering
f. Mike H. moved / Tom seconded *** and the financial report was accepted unanimously.
6. Public Input
a. None
7. New Business
a. Engineering & Project Bids …first item tonight
b. TSEP Draw …none this month
c. Well Control Zone Agreements
i. The department of Environmental Quality (DEQ) required assurance of a 60-foot
radius around the wellhead being free of chemicals and contaminants.
1. Natalie Morrow assisted by signing an easement agreement.
2. The county asked for assurance there would be water district-overseen weed
control along Sunnyside Court and the side median, then signed.
3. The state could not agree they might not place a borrow pit in the area.
a. Two signs posting “herbicide free” area will be posted.
b. Each Feb-March, the weed district will renew /discuss weed
practices.
c. Natural weed reduction suggestion booklets were available and Tom
took them first for review.
d. Morrow Compensation
i. Ideas were discussed and Mike L. will bring resolution proposals next month to
express appreciation for both Morrow and Engelstad property support for the water
district project.
8. Adjournment At 9:35 PM, Mike H. moved / Tom seconded ***, and the meeting unanimously
adjourned.*** Vote taken
District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
Respectfully submitted by Joan Kuehn, April 6, 2008
