Sunny Meadows Missoula County Water and Sewer District Minutes
Bonner Elementary School Library
January 3, 2008
Board Members Present: Mike Lilley, Bill Engelstad , Mike Huber, Tom Walter, & Cyndie
Winchell.
Also Attending: Secretary, Joan Kuehn, newly hired Meter Reader and Billing Clerk, Lachelle
Hollenstein “Shelly” and Jim Harrison
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 7:00 P.M. All board members were
present.
b. All attendees were introduced to Shelly. Shelly inquired about responsibilities to reconcile
accounts with the county. She does not need to take time to do this, however, she should
email meter reading spread sheets after Jan 28th
2. Approval of Minutes
a. Mike H. moved, Bill seconded*** and the minutes from December 6, 2007 were
unanimously approved.
3. Financial Information (as of the end of November)
a. Cyndie reported.
b. One family has a substantial credit and will be offered reimbursement. All payments are
current.
c. Cyndie will meet with Dale Bickel soon to clarify the meaning of all parts of the confusing
county reports. She’s working hard to understand it all.
d. The present total balance cash assets = $36,528.76
e. 47.5% of the budget has already been collected.
f. The CAFR budget came due for several months worth of work. T. $26,592
g. Revenue
i. $ 4004.85 Total revenue
h. Expenses: amount this month / % spent.
i. $ 15.00 supplies 101%
ii. $ 86.80 Postage 75%
iii. $ 199.17 advertising 57%
iv. 000 Dues 30%
v. $ 111.45 heat/light/water / 55%
vi. 8.98 sewer / 36%
vii. 39.43 phone / 30%
viii. 450.00 contracted services / 51%
ix. 100.00 consultant / 63%
x. 3,908.20 construction/engineering
xi. 84.81 special tax / assessments
xii. 000 Insurance 105%
xiii. 19,751.23 construction / engineering 110%
xiv. $ 24,900.07 Total Expenditures / 110%
Mike L. shared a budget list with highlighted items where the amount is already overspent for the year.
There are five lines of concern. At some point the board may choose to make a budget amendment. Bill
commented in agreement with Mike L. that there is enough in the full budget although exact expected
amounts in particular line items may need to be fine tuned.
d. Bill moved / Tom seconded *** and the financial report was accepted unanimously.
4. Public Input
a. A fire hydrant at the corner of Lerch and Ola seems frozen. It is unclear if it would work if
tried. Revenue may be short if a repair is needed.
5. Old Business
a. Meter reading / Billing Clerk
i. We all met Shelly earlier
b. Fire Hydrants
i. There has been no bill yet from JTL for the fire hydrant repairs.
ii. The repair was deeper than expected, and one hydrant was moved about six feet.
c. Contracts
i. Formal contracts have been signed for Shelly and Brian’s services.
There was a lengthy discussion regarding fire hydrant structure, repair, accessibility, tools, security, and
shut off potential. Bill will investigate and check for information from Kevin Price.
6. New Business
a. Engineering
i. Mike L. reported that design documents were delivered today after an edit. Craig
will bring the finalized design to a special meeting:
January 17th , 7:00 PM, Bill will secure the location
b. Aquifer Issues
i. Tom shared information from a water rights specialist. Jim shared contrary
information “old timer” residents have been told. There was a meeting planned Jan
4 and a follow-up meeting planned with the Missoula County commissioners
addressing concerns about wells drying up and changing depths. The EPA is
monitoring our wells and others in the area. Mike L. pointed out that there is lots of
speculation and little data. It is unknown what data was used to decide to draw
down the water with the dam removal. A few neighbors were sincerely hurt by our
own previous water operator’s actions and the board members were regretful for
their situation.
ii. EPA monitoring tells if there are heavy metals in the water system. We will now
check well levels better.
c. Meter Reading Dates
i. A draft letter to homeowners was shared. Meter reading dates for the 2008
year are scheduled to be Jan 28, Feb 28, May 26, Jun 30, Jul 28, Aug 25, Sep
29, and Oct 27, all Mondays.
7. Adjournment At some really late unknown hour when I was too tired to be alert, Mike H. moved /
Bill seconded ***, and the meeting unanimously adjourned.
*** Vote taken
District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
Respectfully submitted by Joan Kuehn, January 7, 2008
