Sunny Meadows Missoula County Water and Sewer District Minutes
Bonner Elementary School Library
December 6, 2007
Board Members Present: Mike Lilley, Bill Engelstad , Mike Huber, Tom Walter, & Cyndie
Winchell.
Also Attending: Secretary, Joan Kuehn
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 6:58 P.M. All board members were
present.
2. Approval of Minutes
a. Bill moved, Cyndie seconded*** and the minutes from November 1st, 2007 were
unanimously approved.
3. Financial Information (as of the end of October)
a. Cyndie reported. The present total balance = $57, 423.98.
b. 47.5% of the budget has already been collected.
c. The SRF budget is unspent so far.
d. Revenue
i. $ 4166.68 Total revenue
e. Expenses: amount this month / % spent. We are @ 33% of the year
i. $ 15.00 supplies 99%
ii. Postage 36%
iii. Dues 30%
iv. 106.00 DEQ
v. 193.00 heat/light/water / 52%
vi. 8.38 sewer / 29%
vii. 38.76 phone / 30%
viii. 85.00 audit fee / 18%
ix. 450.00 contracted services / 44%
x. 100.00 consultant / 50%
xi. 6,841.03 construction/engineering / zero appropriated, $6841.03 spent
xii. Laboratory services 9%
xiii. Insurance 105%
xiv. $7837.17 Total Expenditures / 41%
d. Bill moved/Tom seconded *** and the financial report was accepted unanimously.
4. Public Input
a. Tom Walter is grateful Brian cut back the bushes near his home by about three feet.
b. Water testing circulates between five homes and a BAC T test may be performed later
today due to a bad test result. It was speculated that the hydrant repair process may have
contributed. [A second test was FINE and no chlorination was necessary.]
5. Old Business
a. Fire Hydrants
i. Bill reported. It is assumed the repair is satisfactorily working. There has been no
response and no bill yet.
ii. The repair was deeper than expected, and the hydrant was moved about six feet.
iii. We have reduced the risk of fire. All hydrants are working now.
b. Meter Reader /Billing Clerk
i. The board continued the same wage for the new employee candidates, requiring:
1. owning their own computer
2. storing records
3. working very few hours, $100 to read meters & $20/hour billing
4. A suggestion that the new clerk take minutes at these meetings was raised.
The new person will be invited to the January meeting to meet the board.
ii. Josie will continue in the role she resigned from as long as needed.
iii. A resolution unanimously *** passed to hire LaChele Hollensteiner (“Shelly”)
6. New Business
a. Engineering
i. Mike L. reported that design documents are on schedule and will be shown to
agencies this month.
b. Funding Draw Request
i. The first request from TSEP for money is a draw down of $30,500.46.
ii. A resolution moved by Mike H. and seconded by Cyndie *** passed unanimously.
{Aside: Two meters were flashing, indicating they may not be reading correctly. Homeowners are
encouraged to periodically check their meter reading against their bill.}
c. Billing Clerk Bonus
i. Cyndie moved and Bill seconded *** a $100 bonus to Josie.
d. Water Operator Contract
i. The first request from TSEP for money is a draw down of $30,500.46.
ii. A resolution moved by Mike H. and seconded by Cyndie *** passed unanimously.
{Aside: Two meters were flashing, indicating they may not be reading correctly. Homeowners are
encouraged to periodically check their meter reading against their bill.}
7. Investment Income
a. There was discussion about the Montana investment pool. The board will continue to
monitor developments, but will leave the investment alone at this time.
b. Most state agencies have no choice but to leave the money untouched.
8. Adjournment At 8:20 P.M., Bill moved / Tom seconded ***, and the meeting unanimously
adjourned.*** Vote taken
District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
Respectfully submitted by Joan Kuehn, December 17, 2007
