Sunny Meadows Missoula County Water and Sewer District Minutes
St. Ann Catholic Church in Bonner
(Thank you to Father Bob Noonen.)
August 2, 2007
Board Members Present: Mike Lilley, Mike Huber (acting secretary), and Bill Engelstad
Also Attending: Bob Zachariasen and Craig Pozega, representing Great West Engineering
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 7:05 P.M.
2. Approval of Minutes
a. Bill moved, Mike H. seconded*** and the minutes from July 5, 2007 were unanimously
approved.
3. Financial Information
a. Mike L. reported. The present total assets = $51,691.93.
b. Revenue
i. Water Sales for June totaled $3,941.10
ii. Sewer Sales for June totaled $44.00
iii. Investment Earnings for June totaled $132.05
iv. Revenue for June : $4,117.15
c. Claims:
i. Bookkeeping and Meter Reading $225.00
ii. Water Operator $450.00
iii. Office Supplies $82.00
iv. Operations Supplies $15.00
v. Telephone $38.76
vi. Power $9.73
d. Discussion
i. Total Revenues for the Fiscal Year were 103% of projection.
ii. Expenses for the Fiscal Year were 42% of projection, but Mike L. noted that a
substantial amount was pending on bills that were not issued until July 1st.
iii. Overall, the district is operating at about the expected levels of revenue and
expense.
f. Bill moved/Mike H. seconded *** and the financial report was accepted unanimously.
4. Public Input
a. A request was made that we make sure that Josie include her phone number on the
invoices, so people know whom to contact on billing queries.
5. Old Business
a. November Election
i. Three (3) board members have terms ending in January 2008…Tom, Mike H., and
Bill.
ii. If exactly three people run, no election is needed which will save the district money.
iii. Filing for the four-year terms can happen now through August 23rd. Current board
members were encouraged to think about if they would like to consider still serving.
iv. Five (5) signatures from fellow Sunny Meadows voters are needed in order to run.
v. New board members are welcome.
b. Fiscal Year Budget
i. Mike L. and Craig P. discussed TSEP requirements for the budget resolution. Craig
agreed to get final data from TSEP, and the budget resolution can be finalized in
September.
6. New Business
a. Engineering
i. Craig P. discussed some alternatives for tank siting for our replacement tank, as
well as options for dimensions and materials. The board agreed to take his
recommendations under advisement. The board asked that both bolted and welded
steel tanks be sent for quotes, so that the board would be able to make an informed
decision regarding the preferred materials.
ii. Craig suggested that it would be substantially faster and cheaper to try and repair
our problem fire hydrants outside of the scope of our upgrade project. He
volunteered to provide a check-list for potential repair vendors as to acceptable
practices when fixing/replacing the hydrants, to help the board select a suitable
vendor. The board believes that this will be the most effective solution, and hopes
to have quotes for next month’s meeting.
iii. Craig suggested that we investigate installing a few specialized sampling stations on
the system to reduce false positives in our bacteria testing. The board agreed to
discuss this with Brian.
b. Contracts
i. Craig provided a copy of the TSEP contract for signature. Signing this contract is a
requirement before TSEP will authorize any funding. Bill moved, and Mike H.
seconded, that Mike L. be authorized to sign the contract with TSEP. The vote was
unanimously in favor of approving signing.
ii. Craig also pointed out that we had a lot of work to do bringing out management
plan up to date, which is required before we can complete the TSEP startup
requirements.
c. Health Advisory
i. We will be continuing to chlorinate for several more days, as a follow up test after
our last chlorination period detected bacteria at one home. Mike L. and Brian will
be meeting with DEQ on Friday August 3rd to discuss the situation, and try to
identify potential sources of problems. Hopefully, DEQ will recommend some
actions we may take to solve any identified issues.
7. Adjournment At 9:40 P.M., Bill moved / Mike H. seconded, and the meeting unanimously adjourned.
*** Vote taken
District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
Respectfully submitted by Mike Huber August 2, 2007
