1. Roll Call<\/p>\n
a. President, Mike Lilley called the meeting to order at 7:04 P.M.\u00a0<\/p>\n
2. To prioritize Craig\u2019s time, items involving him were moved forward on the agenda:<\/p>\n
a. New business\u2026Engineering (1) & Project Schedule (2) & Draws (3) along with Old<\/p>\n
Business\u2026(1) EPA Well Status & (2) Meter Replacement<\/p>\n
i. The first day of construction had \u201cwrinkles.\u201d The road to the construction site was<\/p>\n
repositioned and a legal easement seems advisable. A Qwest telephone line was severed<\/p>\n
and the District lost water July 7th. The line was buried at an inappropriately shallow<\/p>\n
depth of about 2 inches.\u00a0<\/p>\n
ii. In general, construction has gone slowly.<\/p>\n
1. There was discussion about the responsibility of Geo-Tech an the<\/p>\n
disappointment of discovering the tanks location had to shift. The District<\/p>\n
chose to dig three test holes and the company did what they were asked.<\/p>\n
Now a few other adjustments must follow.\u00a0<\/p>\n
iii. Installation of a blow-off hydrant \/ fire hydrant, and valve gate were successfully<\/p>\n
completed during the one-day water shut down.\u00a0<\/p>\n
iv. The tank location had unstable soil and was changed by a 17\u2019 distance.<\/p>\n
v. Previously paved-over valves are now correctly exposed.<\/p>\n
vi. Eleven-fourteen meters were installed without the \u201ctouch read\u201d and the readings are now<\/p>\n
off for billing to be accurate. 17 meters total must be correctly installed.<\/p>\n
1. Craig will write a letter of concerns tomorrow.\u00a0<\/p>\n
vii. The tank delivery date is unknown. Work is estimated to pause Aug 18 until it arrives.<\/p>\n
viii. Next steps in construction include concrete pipes and the ring wall foundation. Tom<\/p>\n
asked and learned that the tank will arrive in panels about 6\u2019 x 8\u2019.<\/p>\n
1. Craig will email project schedules in pdf format tomorrow.<\/p>\n
ix. The Army Corps of engineers will start drilling the new well Aug 14th.<\/p>\n
x. Payment for mobilization, pipe, main, hydrants, valve, fittings, manhole, materials and<\/p>\n
storage were billed $191,058.02. There was discussion about payment before the tank is<\/p>\n
here. The District can withhold 5%, and because it is public money, the payment system<\/p>\n
is standard. The contract with Patterson assures they will be paid when they send an<\/p>\n
invoice. It has been challenging for Craig to see Patterson follow a schedule with few<\/p>\n
people on site.\u00a0<\/p>\n
1. 1% of the total due is sent to the state of MT and refunded to only<\/p>\n
contractors from the state, so Patterson will receive the amount at the end of<\/p>\n
the year.\u00a0<\/p>\n
2. Patterson must pay the invoice for the tank within one month of our<\/p>\n
payment OR we can withhold their wages.<\/p>\n
3. A county account may need to be set up.<\/p>\n
xi. Mike L. signed 4 copies of paperwork brought by Craig.\u00a0<\/p>\n
xii. TSEP will monitor District files August 22nd.\u00a0<\/p>\n
xiii. Mike H. asked and learned that Terrace Industries will assemble the tank and provide<\/p>\n
telemetry expertise. Tom\u2019s question about the tank manufacturer was Aquastore.\u00a0<\/p>\n
xiv. Electrical systems are good-to-go. Susan Ames is the electrical engineer.\u00a0<\/p>\n
xv. WE HAVE A GREAT WELL AND MORE WATER THAN WE CAN USE<\/p>\n
\u00a03. Approval of Minutes, Bill moved, Cyndie seconded*** and the minutes from July 3, 2008 were<\/p>\n
unanimously approved.<\/p>\n
\u00a04. Financial Report (through the end of June): Cyndie\u00a0<\/p>\n
a. Total assets $62,239.13<\/p>\n
b. Revenue\u00a0<\/p>\n
* $ 112,359.01 YTD Total revenue<\/p>\n
* Revenue vs. Actual expenses was reviewed. Revenue included:<\/p>\n
* $ 0 Treasure State Endowment Program (TSEP)<\/p>\n
* $ 12,259.27 EPA grant<\/p>\n
* $ 3437.20 Metered water sales<\/p>\n
* $33.06 miscellaneous\u00a0<\/p>\n
* $35.04 Investment earnings<\/p>\n
* $ 15,764.57 Total revenue \/ deposits<\/p>\n
\u00a0c. Expenses: $ 4722.16<\/p>\n
* $ 187.36 heat\/light\/water \/ 90%<\/p>\n
* 10.11 sewer \/ 96%<\/p>\n
* 39.44 phone \/ 90%<\/p>\n
* 200.00 audit \/ 63%<\/p>\n
* 450.00 contracted services \/ 100%<\/p>\n
* 100.00 Consultants 113%<\/p>\n
* 3735.25 architect\/engineering\u00a0<\/p>\n
\u00a0d. All water bills are within 30 days.\u00a0<\/p>\n
\u00a0Mike H. moved \/ Tom seconded *** and the financial report was accepted unanimously.<\/p>\n
5. Public Input<\/p>\n
had to \u201cbe above the concrete foundation\u201d and seemed to think he had a different<\/p>\n
kind of meter and installed it incorrectly. He returned with the reader and the<\/p>\n
inside was off 100 and the outside off 7000.<\/p>\n
up about Jim\u2019s meter readings and the bill. All meters will need to be re-read.<\/p>\n
6. Old Business<\/p>\n
\uf0fc Cyndie read Water Use Ordinance #1-2008 for the 3rd reading. Bill moved, Tom seconded<\/p>\n
***and there was unanimous vote.<\/p>\n
\uf0fc Cyndie read Water Rate Ordinance #2-2008 for the 3rd reading. Mike H. moved \/ Tom<\/p>\n
seconded *** and it also passed unanimously to go in effect November 1, 2008.\u00a0<\/p>\n
\uf0fc Director Compensation<\/p>\n
Resolution 2008-14 was moved by Cyndie \/ seconded by Mike H., and passed with all<\/p>\n
approving stipend payment for $10 per month per meeting attended.\u00a0<\/p>\n
\uf0a7 Bill $100<\/p>\n
\uf0a7 Mike H. $120<\/p>\n
\uf0a7 Mike L. $110<\/p>\n
\uf0a7 Tom $90<\/p>\n
\uf0a7 Cyndie $110<\/p>\n
7. New Business<\/p>\n
\uf076 District Bylaws<\/p>\n
o The District wishes to publish rules and include an imposition of penalties. It was<\/p>\n
recommended by a lawyer to add to the bylaws that no homeowner can drill a private<\/p>\n
well without the district\u2019s approval. There was a contamination risk and fairness of<\/p>\n
payment issue. $40,000 per year is required to pay the District bills.<\/p>\n
\uf0a7 Cyndie moved \/ Mike H seconded *** and all voted yes to pass resolution<\/p>\n
2008-15.<\/p>\n
\uf076 Bookkeeper duties<\/p>\n
o Cyndie moved \/ Bill seconded *** and Resolution 2008-16 passed unanimously to<\/p>\n
permit Shelly to be able to write a check up to $500 in value without prior<\/p>\n
authorization.\u00a0<\/p>\n
\uf076 Cyndie will begin the process to enter each home and also call each of the new meter candidate<\/p>\n
homes regarding bill payment. Each will be told the average amount charged for their home in the<\/p>\n
past two years, and yet be offered to pay a minimum of $50 on their July bill with the<\/p>\n
understanding that the August bill may be much larger once actual readings are accurate<\/p>\n
\u00a0At 9:05 PM, Bill moved\/Mike H. seconded***, and the meeting unanimously adjourned.<\/p>\n
9. The next meeting will also be held at Bonner Elementary School, Library, September 4, 2008<\/p>\n
\u00a0*** Vote taken<\/p>\n
10. District website reminder: http:\/\/www.sunnymeadows.dnsalias.com\/index.shtml<\/p>\n
11. Respectfully submitted by Joan Kuehn, August 9, 2008.<\/p>\n","protected":false},"excerpt":{"rendered":"
Sunny Meadows Missoula County Water and Sewer District Minutes\u00a0 Board of Director\u2019s Meeting, Our Savior\u2019s Lutheran Church, Bonner August 7, 2008 Board Members Present: Tom Walter, Mike Huber, Bill Engelstad, Cyndie Winchell & Mike Lilley. Also Attending: Craig Progeza, water specialist, Jim Harrison, Kay Bateman, and secretary, Joan Kuehn 1. Roll Call a. President, Mike […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[20],"tags":[],"class_list":["post-16211","post","type-post","status-publish","format-standard","hentry","category-minutes"],"_links":{"self":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/posts\/16211","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=16211"}],"version-history":[{"count":0,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/posts\/16211\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=16211"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=16211"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=16211"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}