1. Roll Call<\/p>\n
a. President, Mike Lilley called the meeting to order at 7:04 P.M.\u00a0<\/p>\n
2. To prioritize Craig\u2019s time, items involving him were moved forward on the agenda:<\/p>\n
a. New business\u2026Engineering (1) & Project Schedule (2)<\/p>\n
i. Craig helped conduct a contractor\u2019s pre-construction meeting June 19th. It went well.<\/p>\n
Insurance bonding was straightened out yesterday.\u00a0<\/p>\n
ii. Craig brought 5 spiral-bound 3\u201d thick project books. Joan signed as witness to Mike<\/p>\n
Lilley\u2019s five signatures.\u00a0<\/p>\n
iii. The project will begin Monday, July 7, 2008!<\/p>\n
1. Ben Schendle will oversee as the equipment moves into place and work<\/p>\n
proceeds. He is from Great West Engineering.<\/p>\n
2. A steel tank order has an unscheduled delivery date. If it is late, it MAY<\/p>\n
stall the 90 day project timeline with no one being at fault, just<\/p>\n
circumstances beyond anyone\u2019s control.\u00a0<\/p>\n
iv. Three contract copies were handed off to Mike Lilley for signatures.<\/p>\n
v. The contractor will start with signed contract copies.\u00a0<\/p>\n
vi. Craig returned original bids in 11\u201dx14\u201d envelopes.<\/p>\n
b. Old Business\u2026EPA Well Status (1) & Meter Replacement (2)<\/p>\n
i. Well construction expenses were arranged through Sunny Meadows rather than the<\/p>\n
EPA, but are then reimbursed. An amendment to the engineering contract permits<\/p>\n
this. To fund the second well, the same plan is in place.\u00a0<\/p>\n
ii. Craig will submit his last bills to Mike L.\u00a0<\/p>\n
iii. A draw down from TSEP for our bills next month will enhance the district\u2019s finances.<\/p>\n
iv. Kurt, from the army corps of engineers, will be held accountable for cleaning a dirt<\/p>\n
pile left from the process of putting in the new well.\u00a0<\/p>\n
v. The new well seems fine. It is hoped the second will be completed much faster.<\/p>\n
vi. A relay switch in the well house was adjusted and then the system worked fine after<\/p>\n
prior glitches and resetting issues.<\/p>\n
vii. Craig mentioned the two contractors will overlap. Susan Ames did the electrical<\/p>\n
engineering for the project, and she has been in contact with Patterson.\u00a0<\/p>\n
viii. Seventen homes need new meters. Cyndie will inform homeowners with Mike H.<\/p>\n
willing to assist telling his nearest neighbors.<\/p>\n
ix. New meters will be tested using a reader in the well house. Craig assured that the<\/p>\n
reading off the old meter will be taken.\u00a0<\/p>\n
x. Currently, two homes read meters indoors.<\/p>\n
1. Craig departed.<\/p>\n
\u00a03. Approval of Minutes, Mike H. moved, Cyndie seconded*** and the minutes from June 5th, 2008<\/p>\n
were unanimously approved.<\/p>\n
\u00a04. Financial Report (through the end of May): Cyndie\u00a0<\/p>\n
a. The present total balance cash assets = $45,397.72<\/p>\n
b. There were 11 deposits and a TSEP draw for $6,784.21 this month. (96% of the budget<\/p>\n
has been spent with one month to go.\u00a0<\/p>\n
c. Revenue\u00a0<\/p>\n
i. $ 96,594.44 YTD Total revenue<\/p>\n
ii. Revenue vs. Actual expenses were reviewed. Revenue included:<\/p>\n
iii. $ 6,784.21 Treasure State Endowment Program (TSEP)<\/p>\n
iv. $ 5,329.78 Metered water sales<\/p>\n
v. $ 505.32 Sewer charges<\/p>\n
vi. $ 81.15 Investment earnings<\/p>\n
vii. $ 12,700.46 Total revenue<\/p>\n
d. Expenses: $ 6,658.03<\/p>\n
i. $ 23.99 Office Supplies 18%<\/p>\n
ii. $ 124.00 Postage 130%<\/p>\n
iii. $ 493 AD\/Legal Publications 246%<\/p>\n
iv. $ 154.20 heat\/light\/water \/ 83%<\/p>\n
v. 10.41 sewer \/ 87%<\/p>\n
vi. 39.44 phone \/ 82%<\/p>\n
vii. 215.00 audit \/ 56%<\/p>\n
viii. 450.00 contracted services \/ 93%<\/p>\n
ix. 100.00 Consultants 100%<\/p>\n
x. 5,047.99 architect\/engineering\u00a0<\/p>\n
xi. Mike H. moved \/ Bill seconded *** and the financial report was accepted<\/p>\n
unanimously.<\/p>\n
5. Public Input<\/p>\n
Mike H inquired about EPA billing and Mike L replied that bills were paid in a few days with<\/p>\n
direct deposit to another account which seemed rapid.<\/p>\n
6. Old Business<\/p>\n
a. EPA Well Status<\/p>\n
xii. Resolution 2008-12 amended the contract with Great West. Great West vivdly lost<\/p>\n
money on the last well. The loss cannot be recovered with this contract.<\/p>\n
xiii. Mike will sign only when all of the paperwork is in order.\u00a0<\/p>\n
xiv. Bill moved\/Mike H seconded *** and all voted to proceed.<\/p>\n
xv. Neighbor, Dusty Deschamps, reported to Mike L that a court case forced someone to<\/p>\n
abandon a well in a water district near Helena due to the safety risk. Sunny Meadows<\/p>\n
will now assume responsibility for water quality to the district and will prevent others<\/p>\n
from drilling wells in the future.<\/p>\n
b. Meter Replacement\u2026\u2026\u2026.covered earlier<\/p>\n
c. Water Use Ordinanace #1-2008 Second Reading, read by Cyndie Winchell<\/p>\n
d. Water Rate Ordinance #2-2008 Second Reading, read by Mike H.<\/p>\n
e. Transfer Agreements\u00a0<\/p>\n
i. Seven families have not turned in the water meter transfer agreement mailed to them.\u00a0<\/p>\n
ii. Mike L. signed one agreement for Darrah Job that was received recently.\u00a0<\/p>\n
7. New Business<\/p>\n
a. Engineering & Project schedule above<\/p>\n
b. Draw<\/p>\n
iii. Resolution 2008-11<\/p>\n
iv. Bill moved\/Mike H. seconded***, and all voted yeah to another TSEP draw.<\/p>\n
c. Board Compensation<\/p>\n
v. If the budget remains in the black, board members are entitled to a token amount of<\/p>\n
compensation ($10 per meeting). Each signed acceptance based on attendance.<\/p>\n
d. Budget<\/p>\n
vi. Mike presented a proposed budget with estimates for next year.<\/p>\n
vii. There was discussion and a decision to increase the bookkeeper\u2019s wage to $23\/hour<\/p>\n
and $115 meter reading fee. Cyndie moved\/Bill seconded *** all voted yes.<\/p>\n
viii. A decision was made to monitor Brian\u2019s wage through the end of his 2-year contract.\u00a0<\/p>\n
ix. Our revenue cannot and will not exceed expectations of income. The budget had<\/p>\n
increases in insurance, power bills, and general cost-of-living amounts.<\/p>\n
x. Bill moved\/Mike H. seconded *** and Resolution 2008-13 was unanimously passed.<\/p>\n
e. Freer Transfer<\/p>\n
xi. The Freer family will be issued a check for the transfer reimbursement since a renter is<\/p>\n
in the home.<\/p>\n
f. Carroll Compensation<\/p>\n
i. Mike H. will talk to Tom Carroll to ensure he is still comfortable mowing for the<\/p>\n
district.<\/p>\n
ii. The board wanted him thanked for a wonderful job!<\/p>\n
g. Contractor Compensation<\/p>\n
i. Discussed under d.iii.<\/p>\n
h. The community septic system was pumped in 2007 and is due again in 2009. It should be<\/p>\n
allowed in the budget next summer.<\/p>\n
\u00a08. Adjournment\u00a0<\/p>\n
\u00a0At 9:05 PM, Bill moved\/Mike H. seconded***, and the meeting unanimously adjourned.<\/p>\n
9. The next meeting will also be held at Our Savior\u2019s Lutheran Church, August 7, 2008<\/p>\n
\u00a0*** Vote taken<\/p>\n
10. District website reminder: http:\/\/www.sunnymeadows.dnsalias.com\/index.shtml<\/p>\n
11. Respectfully submitted by Joan Kuehn, July 4, 2008.<\/p>\n","protected":false},"excerpt":{"rendered":"
Sunny Meadows Missoula County Water and Sewer District Minutes\u00a0 Board of Director\u2019s Meeting, Our Savior\u2019s Lutheran Church, Bonner July 3, 2008 Board Members Present: Mike Huber, Bill Engelstad, Cyndie Winchell & Mike Lilley. Also Attending: Craig Progeza, water specialist, and secretary, Joan Kuehn 1. Roll Call a. President, Mike Lilley called the meeting to order […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[20],"tags":[],"class_list":["post-16206","post","type-post","status-publish","format-standard","hentry","category-minutes"],"_links":{"self":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/posts\/16206","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=16206"}],"version-history":[{"count":0,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=\/wp\/v2\/posts\/16206\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=16206"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=16206"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sunnymeadowswater.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=16206"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}